REQUEST FOR PROPOSALS (RFP)
NORTH STRABANE TOWNSHIP
PURPOSE AND INTENT
Through this Request for Proposals (RFP), North Strabane Township (hereinafter the “Township”) seeks to engage a respondent as Engineer for the Township commencing January 3, 2022.
The respondent must submit an original hardcopy proposal, clearly marked as the “ORIGINAL”, six (6) full, complete and exact copies, and an electronic copy of each proposal in a sealed envelope and must be marked as “Engineer” and addressed to:
Andrew L. Walz, Manager
North Strabane Township
1929 Route 519
Canonsburg, PA 15317
The proposals must be received no later than Friday December 3, 2021, at 12:00 pm. (noon)
All documents/information submitted in response to the solicitation shall be available to the general public. The Township will not be responsible for any costs associated with the oral or written and/or presentation of the proposals. The Township reserves the right to reject any and all proposals, with or without cause, and waive any irregularities or informalities in the proposals. The Township also reserves the right to negotiate with all qualified sources, or to cancel in part or in its entirety the RFP when the Township determines that such action is in its best interest.
The Township further reserves the right to make such investigation as it deems necessary as to the qualifications of any and all respondents submitting proposals.
GENERAL INFORMATION ABOUT NORTH STRABANE TOWNSHIP
North Strabane Township is located approximately 18 miles southwest of Pittsburgh and 5 miles northeast of Washington, Pennsylvania. The Township is 28 square miles and is a rapidly growing bedroom community with a population of approximately 15,200 per the 2020 census. The Township roadway system consists of approximately 75 miles of roadway. The Planning Commission meets the 3rd Monday at 5:30PM, the Supervisors meet the 3rd and 4th Tuesday at 7:00PM.
MANDATORY CONTENTS OF PROPOSAL
In addition to demonstrating an ability to perform all services described in Exhibit A, the respondent must also include and address the following:
a. Contact Information: Provide the name and address of the respondent; the name, telephone number, and e-mail address of the individual responsible for the preparation of the proposal, and the principal professional engineer assigned to the Authority.
b. A three-year rate proposal for the period beginning January 1, 2022 and ending December 31, 2024. The proposal shall include a rate schedule detailing Personnel Classifications, rates per hour, direct expenses such as auto travel, copies etc. and any other costs that may be applicable.
c. An executive summary of not more than one (1) pages, identifying and substantiating why the respondent is best qualified to provide the requested services.
d. A staffing plan listing those persons who will be assigned to the engagement if the respondent is selected, including the designation of the person who would be the respondent’s principal professional engineer responsible for managing all services required under the engagement. This portion of the proposal should include the relevant resume information for the individual who will be assigned. The information should include, at a minimum, a description of the principal’s relevant professional experience, years and type of experience, and number of years with the respondent. Also provide evidence of all applicable licenses to perform engineering in Pennsylvania.
e. A description of the respondent’s experience in performing services of the type described in the RFP. The respondent shall have at least six (6) years of experience as an engineer for a municipality/township in the state of Pennsylvania. Provide specific examples of work within the scope of services require under this RFP in similarly sized municipalities.
f. A description of the systems that will be established for monthly reporting of the status of assigned tasks, costs billed, and schedule.
g. The location of respondent’s office, if other than the respondent’s main office, at which the respondent proposes to perform services required under this RFP.
h. References of similar-sized clients; current clients for whom similar services have been provided. Provide the contact names, titles and phone numbers.
i. A description of any ongoing investigations and/or litigation matters involving the respondent, its directors, officers and principals and any individuals employed by the respondent that relate to the performance of the respondent in the proposed field of expertise.
j. Identify any existing or potential conflicts of interest, and disclose any representation of parties or other relationships that might be considered a conflict of interest with regard to the engagement.
All proposals will be reviewed by a committee comprised of two (2) Board members and the Township Manager to determine responsiveness. Non-responsive proposals will be rejected without evaluation. For respondents that satisfy the “Minimum Qualifications” and “Mandatory Contents of Proposal” the Township’s evaluation will include but will not be limited to the following evaluation criteria, separate or combined in some manner, and not necessarily listed in order of significance:
a. The respondent’s general approach to providing the services required under this RFP.
b. The respondent’s documentation experience in successfully completing contracts of a similar size and scope to the engagement addressed by this RFP.
c. The qualifications and experience of the respondent’s management, supervisory or other key personnel assigned to the engagement, with emphasis on documented experience in successfully completing work on contracts of similar size and scope to the services required by the RFP.
d. The overall ability of the respondent to mobilize, undertake and successfully complete the scope of work in a timely fashion. The criterion will include, but not be limited to, the following factors: the number and qualifications of management, supervisory and other staff proposed by the respondent to perform the services required by this RFP; the availability and commitment to the engagement of the respondent’s management, supervisory and other staff proposed, the location of the principal office that will serve the Township.
e. Costs and fee schedules.
f. Other criteria as deemed appropriate by the Township